Filtering Email


Microsoft Outlook


How to filter Specific email to the another folder in Outlook:

  • Locate the email from the person that you want to filter out.
  • Click on it once to highlight it.
  • On the toolbar, click on the Organize button.
  • The email address of the person who was selected in Step 1 will appear in the "Create a rule" portion of the window.
  • In the "Create a rule to move new messages" drop-down menu, select from.
  • Under "Create a rule," select Move from the lowest drop-down menu.
  • Click on the Create button.
  • Outlook may display a window asking if you would like to apply this rule to the current folder you are in. Click Yes.
  • Click on the X in the upper right-hand corner to close the Organize window.
  • This rule will now apply to all email from this subject.

Microsoft Outlook Express


Outlook Express can be configured to place email from certain people into specific folders. This feature is especially useful for filtering out unwanted email.

Filter "Possible SPAM" tagged messages.

  • From the Tools menu, select Message Rules and click on Mail. The Message Rules window will appear.
  • Click on the New button. New Mail Rule window will appear.
    • 1, Select the conditions for your rule: Check Where the subject line contains specific words.
    • 2, Select the Actions for your rule: Check Delete it.
    • 3, Rule description, click on blue underlined contians specific words.
  • Type specific Words, window will appear.
  • For Type specific words or phrase : type in Possible SPAM and than click Add button.
  • Click Ok button, you will be back to Message Rules window, click Apply now button.
  • Click OK when you are finished.

Filter Email from DAD, MoM or Family Friends

  • From the Tools menu, select Message Rules and click on Mail. The Message Rules window will appear.
  • Click on the New button. New Mail Rule window will appear.
    • 1, Select the conditions for your rule: Check Where the From line contains specific People.
    • 2, Select the Actions for your rule: Check Move it to specified Folder.
    • 3, Rule description, click on blue underlined contians people. Type in email address of person.
      For multiple email address, use comma to sperate them.
    • 3, Rule description, click on blue underlined specified folder.
    • Move window will appear, click on New folder, type in New folder name, click Ok twice.
  • Click ok on New mail rule window.
    Note: One can Repeat above steps to create more rules for all important peoples.
  • Message Rules window will appear, click Apply now button.
  • Click OK when you are finished.